Moving of the Hospital Equipment
The board received two quotes from two relocation firms. The first firm is Beltmann Relocation Group; the quote price from this group is $38,396.00. Also included is a quote from HCR Relocation Group; the quote price from this group is $83,700.00. Both of these firms’ references were exemplary. Our closest facility that used Beltmann was Clarinda and the Beltmann group is recommended to the Board simply due to the price and the fact that they are proposing the move be accomplished in three days versus five for HCR.
A motion to approve the contract for the Beltmann Relocation Group from $38,396.00 was made by Gwen Simpson and Leon Kessel. Motion carried.
The board received three quotes from differing telephone systems to be installed in the replacement facility. These are quotes from Grand River Mutual, Computer Service, Ltd., and E5 Group Communications. Of note, the Grand River Mutual bid includes a total of 144 phones, while the other two bids are quoted at 115 phones, reducing the amount of the Grand River Bid to the 115 phones yields a price of $65,000.00, complete after labor and materials. The Grand River Mutual Phone System is recommended to the Board to have a new phone system and to keep the business local.
A motion was made by Leon Kessel and seconded by Tom Thomas to approve the acquisition of the Grand River Mutual EIS 600 Telephone System, in the amount of $65,000.00. Motion carried.
A quote from CPSI regarding the need for additional licensing for the electronic health records for additional providers. It has been decided that one of our providers that we believed could share a license, is not allowed, and it seems prudent at this time to include our two general surgeons. Therefore, additional licensing is needed for ChartLink and for Computerized Physician Order Entry (CPOE). These two licenses per provider totals $5200.00 with monthly support to keep these licenses current; therefore the total cost of these three additional licenses is $15,600.00.
A motion was made by Heidi Bell and seconded by Tom Thomas to approve the acquisition of three provider licenses for ChartLink and CPOE in the amount of $15,600.00. Motion carried.
After the Board approved the leasing of the CT Scanner in past months, it was discovered that an uninterruptable power source is highly recommended for rural locations. We had an option of a full function UPS that would allow us to complete a scan with a patient on the table at a cost of $58,000.00 or a CPU/UPS that would allow us to save the already generated data at the cost of $18,000.00. In as much as we have the option to lease the CT scanner, it is recommended that the lower cost UPS be added onto the lease amount at $350.00 per month.
A motion was made by Gwen Simpson and seconded by Sherry Untiedt to acquire the CPU UPS and have it added to the lease amount of $350.00 per month. Motion carried.
It was moved by Linda Chastain and seconded by Leon Kessel to allow Lynn Milnes to order equipment for construction within budget amounts and then bring it to the board. Motion carried.
Letter to CHCSI
Sally Reavly’s associate prepared a letter of intent to the CHCSI board. It does oblige medical services and right of first refusal along with retaining the Morton building for hospital storage purposes and the payment of all associated expenses associated with this transfer. The board asked Lynn to have the letter emphasize medical services. Lynn will discuss with attorney and change.
Guy Clark asked if Board packets could be received on Thursday instead of Fridays.
Guy Clark presented a plaque idea and asked the board to look at other building plaques and see what is on the plaques and make sure things aren’t left off.
Lynn mentioned to Board if they want to come a half hour before meeting each month they can tour the new hospital.